Privacy Policy

Builders’ Conference is dedicated to protecting and respecting your privacy. We hold, as with most organisations & businesses, personal information about our customers and people who may be interested in our services.

This privacy policy clarifies the category of information & data we process and how that processing may affect you and your rights.

Builders’ Conference will from time to time update this privacy policy. Builders’ Conference will upload a notice of any material changes on our website prior to applying the changes and if & when appropriate we will notify you using any of the contact details we hold for you for this purpose. We do encourage you to review on a regular basis our policies to be informed of how we use your information.

Our Data Protection Officer can be contacted via [email protected] and any queries regarding this policy and our privacy practices should be sent in writing to Data Protection Officer, Builders’ Conference, Crest House, 19 Lewis Road, Sutton Surrey SM1 4BR.

If you wish to make a complaint about how we use your information, please do not hesitate to contact us via the above method and we will do our best to help. If you are still unhappy, you can contact the data protection supervisory authority. The UK Information Commissioner’s Office can be contacted via website.

Please see below for definitions of terminology used in this Privacy Policy.

ABOUT

Builders’ Conference is a trade body with unincorporated status which as part of its service to its membership, collects or receives your data under this privacy policy as a data controller for the purposes of EU Data Protection Legislation.

INFORMATION COLLECTED

COLLECTION DIRECTLY FROM YOU

Most of the personal data we process about you comes directly from you for example:

When you contact us (by email, phone, mail or in person);
When you request a trial/demo or report;
When you subscribe to our newsletter;
When you sign up to attend an event;
When you become a designated contact and/or an authorised user of our platforms;

and/or

When you express an interest in membership (such as when attending an event) to one of our staff.

Please note that we may record conversations made with our Researchers, Membership Officer and other members of our teams.

AUTOMATIC COLLECTION WHEN YOU CONTACT US OR VISIT OUR WEBSITE

We automatically collect information about you as follows:

Our website & platform automatically log web log server information (please see the table below);
We collect data through cookies. Cookies are small pieces of information which are issued to your computer or any similar device you use to access the internet e.g. smart phone, tablet or other mobile device when you visit a website and which store and sometimes track information about you’re use of the website. For further information please see the cookies section below.

INFORMATION OBTAINED FROM OTHER SOURCES

We may obtain publicly available professional information about you (as detailed in the data processed section below) from public sector sources, third parties or online publications. This information is used in the following ways:

To identify if you are involved in any construction projects pre, post or contract awarded and to make this information available to our members/customers by adding you to our platform;
To ensure that the information we hold about you is accurate and up to date;
To ensure that we have all the information we need to provide or offer you with a membership service;
To help us to provide the best membership service possible, in the most effective manner.

WHY WE PROCESS YOUR DATA

Below details the information that we collect, the purpose for its collection and use, and the legal basis for the processing. Where legitimate interest is the processing ground, the legitimate interest is provided in the purpose section.

PURPOSE

To enhance business development & marketing efficiencies for companies, individual buyers and sellers within construction and related markets.

PERSONAL DATA

First Name (applicant and agent)
Last Name (applicant and agent)
Address
Job Title of agent
Company Name of agent
Business e-mail address of agent

PERSONAL DATA

First Name
Last Name
Job Title
Company Name
Email address
Telephone Number
Stated interest in Builders’ Conference

PROCESSING GROUND

Legitimate interest

PURPOSE

To determine your interest in our products and services.

PERSONAL DATA

First Name
Last Name
Job Title
Company Name
Email address
Telephone Number
Authorised User Log-in Details (Email address and password)
Your engagement with our platform, content and services

PROCESSING GROUND

Legitimate interest

SPECIAL CATEGORIES OF PERSONAL DATA

We do not knowingly or intentionally collect special categories of personal data from individuals and we request that you please do not submit special categories of personal data to us.

HOW WE SHARE YOUR DATA

We share your data in the manner and for the purposes described below:

Builders’ Conference shares information with members, affiliates and subsidiaries, where such disclosure is necessary to provide you with our membership services or to manage our organisation. It is our legitimate interest to process your personal data for these purposes;
With third parties who help manage our business and deliver services. These third parties have agreed to confidentiality restrictions and use any personal information we share with them or which they collect on our behalf solely for the purpose of providing the contracted service to us. These include: IT service providers, customer relationship management services and marketing automation, solutions and analytics providers;
With our regulators, to comply with all applicable laws, regulations and rules, and requests of law enforcement, regulatory and other governmental agencies;
We may share in aggregate, statistical form, non-personal information regarding the visitors to our website, traffic patterns, and website usage with our partners or affiliates;
If, in the future, we transfer some or all of our organisation or assets to a third party, we may disclose information to a potential or actual third party.

EXPLAINING MORE ABOUT DIRECT MARKETING AND PROFILING

HOW WE USE PERSONAL INFORMATION TO KEEP YOU UP TO DATE WITH OUR PRODUCTS AND SERVICES

We may use personal information to let you know about Builders’ Conference membership and services that we believe will be of interest to you. We may contact you by email, post, or telephone or through other communication channels that we think you may find helpful. In all cases, we will respect your preferences for how you would like us to manage marketing activity with you.

HOW YOU CAN MANAGE YOUR MARKETING PREFERENCES

To protect privacy rights and to ensure you have control over how we manage marketing with you:

We will take active steps to limit direct marketing to a reasonable and proportionate level and only send you communications which we believe may be of interest or relevance to you;
You can ask us to stop direct marketing at any time – you can ask us to stop sending email marketing, by following the ‘unsubscribe’ link you will find on the email marketing messages we send you.
Alternatively you can contact us via [email protected]. Please specify whether you would like us to stop all forms of marketing or just a particular type (e.g. email);
You can change the way your browser manages cookies by following the settings on your browser as explained under Cookies below.

WHEN AND HOW WE UNDERTAKE PROFILING AND ANALYTICS

In order to understand your interest in our products and services and/or to ensure that we only send you communications which we believe may be of interest or relevance to you we analyse your engagement with our website/platform, content, products and services. For example, your level of engagement or a specific topic of engagement will lead us to infer what is of most interest